ADMINISTRATION: Rebecca Wang new for 2026 - THANK YOU!

• Attend SWAL meetings to coordinate season schedule
• Maintain SWAL schedule and information for dual meets, prelims & finals
• Coordinate with other team volunteer leads regarding meet details
• Create new season on the Swimtopia website for registration and meet information
• Open/ Close Regisration
• Create meet schedule and volunteer jobs
• Update meet details and all website data
• Download registration data and volunteer reports

VOLUNTEER MEET COORDINATORS: NEED for 2026

• Two coordinators for age groups 5/6 and 7/8
• Two coordinators for age group 9+
• Coordinate with Admin on volunteer shifts and parent sign up
• Sign-in meet volunteers for each shift
• Send reminder parent volunteer emails prior to meets
• Check in with volunteers during meets to ensure things are running smoothly
• Stock team bin: cards/ ribbons/ timers/ clipboards/ pencils/ tape

CONCESSIONS: Tara Maguire new in 2025

• Arrange food trucks for home meets: main meal + dessert
• Coordinate with Willow management to purchase snacks, drinks & ice
• Manage set-up/ clean up and volunteers during home meets

FUNDRAISING/ EVENTS: NEED for 2026

• Coordinate Kona Ice for team picture morning
• Schedule all Spirit Night events throughout the season
• Acquire Sponsorships and ensure recognition: Team shirts, website, pool banner
• Coordinate the collection and distribution of end-of-season coach bonuses

MERCHANDISE: Nikki Banas

• Work with vendor to design merchandise
• Coordinate all website orders and t-shirt requirements
• Sort and distribute merchandise

END OF YEAR PARTY: Lindsay O'Sullivan new in 2025

• Plan party all party details
• Coordinate swimmer awards with coaches